Anatomy of a Raiding Guild: Overview and Officers

Today I’m going to venture into some writing territory that is new for me. I’m going to talk about guild leadership and organization. I think it’s a really interesting topic, and I like hearing about how other guilds operate, so I’m going to share a bit about how Apotheosis does things.

The basics

Apotheosis is primarily a raiding guild. We do lots of other things, but raiding is our focus.

We have a 75% raid attendance requirement and we usually have a raiding roster of about 30-33 people. We strive to have:
– 3 tanks
– 8 healers
– 10-11 melee
– 11-13 ranged

We want a big enough roster that we can still field a full group when vacations and personal absences line up poorly, but we don’t want a roster so big that we have 10 raiders sitting on the bench every fight. We have never had to cancel a raid at the last minute due to a lack of people. We occasionally cancel a raid in advance (like when holidays fall on raid days, or half the raid is going to BlizzCon), but other than that, if a raid is scheduled it’s going to happen.

We have approximately 60 active, non-raiding members of the guild. All of our non-raiding members are either people who raided with us at one point but retired, or friends and family. We only invite potential raiders or people with personal affiliations within the guild.

We raid 25s three nights a week for a total of 9 hours. We are very strict about our 25-man designation – we never drop down to 10s to get new kills in current content.

How successful are we? At the end of Tier 14 we are 8/16H. WoWProgress has us ranked 1105 out of all guilds and 188 out of all 25-man guilds in the US. WP has tracked 15,549 total guilds and 1393 25-man guilds who had killed a boss in the US. Of course, I’m sure not all of those guilds are still active, but taking the numbers at face value puts us in the top 7% of total guilds and the top 13% of 25s. I’d love to have had 1 or 2 more heroic kills, but considering our rather limited 9-hour raid schedule, I think we are doing pretty well.

I think we strike a good balance between having a successful raid and providing a pleasant environment to play in. We have rules around behaviour and language – a few choice words and slurs are verboten and we want people to be respectful of each other. However, we’re not above filling Mumble with discussions about penises and bear butts while we’re clearing trash or buffing up before a boss pull >.> We’re serious about killing bosses, but we also like to keep things light and have fun.


We have the following ranks:

  • Guild Leader
  • Bank – There’s only one character in this rank, Apothbank. This is the character used to buy/sell things on the AH to keep the gbank stocked. This character is the only one (aside from the GM) who can withdraw gold from the guild bank.
  • Officer
  • Officer alts – The only reason we have a separate rank for this is so officers can ginvite and access the bank without having to be on their main character.
  • Veteran – People who have raided with us continuously for at least 1 year. Veterans can invite people to the guild. We currently have 9 people in this rank.
  • Raider – This one’s self-explanatory
  • Initiate – People on trial to become raiders
  • Member – People who once raided with us, but have stepped down
  • Friend – Friends of raiders or members of the guild
  • Alts

Officer roles

Apotheosis has 6 officers, each of whom have specific roles in guild and in raids. The main officer roles in guild are: raid leader, recruitment, melee lead, ranged lead, tank lead, healer lead, bank admin, lootmaster, and GM. Since there are so many responsibilities a few people have multiple roles to play.

Here’s what our officers are responsible for:

Raid leader

  • Creating and posting raid strategies
  • Posting the raid plans for each week
  • Creating the roster for each raid and determining what swaps will happen
  • Making calls during raids and addressing problems with strategy or execution
  • Posting a raid review thread after every raid
  • Log dives to discover problem areas

Recruitment officer

  • Finding applicants
  • Posting and updating our recruitment blurb on the official forums
  • Posting in the threads of people looking for guilds that suit our requirements
  • Talking to potential apps and answering their questions

Other responsibilities:

  • Filling gbank requests
  • Back-up lootmaster
  • Healthstone reminder service

Melee lead – Role leader description below
Bank admin

  • Ensures bank is stocked with consumables and gear enhancements for raiders
  • Coordinates weekly EP drives (chooses the donation items, collects them, updates EP)
  • Sells excess items in bank (patterns, BoEs, etc.) to keep funds up
  • Fills gbank requests

Other responsibilities:

  • Back-up raid leader
  • Mid-raid log dives (for problems that need to be identified and fixed immediately)

Ranged lead – Role leader description below

Tank lead – Role leader description below

Healing lead – Role leader description below

Role lead responsibilities:

  • Is the primary point of contact for any feedback, suggestions and complaints for raiders and initiates in their role group
  • Represents members of their role in strategy discussion
  • Centrally involved in the interview and feedback process for new applicants and initiates in their role
  • Keeps Initiates informed of the status of their trial
  • Provides feedback to people in their role. This includes both formal, written feedback on performance at certain intervals along with more instant feedback on performance (and possibly behavior) when required
  • Gives specific assignments during raids (interrupts, stuns, cooldowns, target switches, etc.)
  • Live calls during raids when required

Things that all officers have input in:

  • Adding new/revising existing guild policies
  • Whether to accept or decline new applicants
  • Promotion of initiates
  • Deciding our recruitment needs
  • Weekly raid plans
  • Suggesting changes to raid strategy or roster

That’s the basic information about what Apotheosis is about and how responsibilities are divided up.

Oh, hey, I haven’t talked at all about what the GM does. That’s a topic for tomorrow!

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